Project Initiation Document (PID)

Project Initiation Document (PID) - Toolshero

This article explains the Project Initiation Document or PID in a practical way. After reading it, you will understand the basics of this powerful project management tool.
What is a Project Initiation Document (PID)?
A Project Initiation Document (PID) is one of the most important components of project management, which forms the foundation for a company project. It is a reference point during the entire project, for the client as well as for the project team.

In addition, the Project Initiation Document is a decision document, on the basis of which the mandate is implemented. A PID bundles the information that is obtained by the starting of a project and initiatives from a project process in a Prince2 controlled environment.

A PID is a Prince2 concept; a project management method that focuses on the success and failure criteria within a project.
Project Initiation Document: documents
A PID bundles documentation into a logical reference work that collects all important information needed to start and run a project from a good foundation. After that, Project Initiation Document must be transferred to all stakeholders, including business sponsors.

This forms the basis for the project management. The documentation from which the PID is composed include the business case in which the project's justification can be found, the communication plan and the project plan.

The Project Initiation Document also represents a detailed version of a start-up document, also called a Project Brief. Primarily, the Project Initiation Document is used for two purposes:

Based on the information in the PID, the project management gives its commitment. When the green light is given, this means that the PID correctly describes which people, resources and budget are required for the project.
Based on the information in the PID, the project management and project manager can monitor the progress of a project.

The PID is composed out of collected information and includes, among others, the following components:

Project goal(s); what do you want to achieve with the project?
Project size; how large is the project, how long does it take and how many people are involved?
Project organisation; who are involved in the project, what are their tasks, responsibilities and authority?
Limits and risks; what can cause a project to stagnate and are there risks related to the project?
Stakeholders; who has a stake in the success of the proj...

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