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Team Management

Team Management: this short article explains Team Management in a practical way. Next to what it is, this article also highlights how to manage a remote team, Self-managed teams, Team task management, Characteristics of successful teams, Leadership, Communication, Objectives, tricks and tips. Enjoy reading!

Team Management: this short article explains Team Management in a practical way. Next to what it is, this article also highlights how to manage a remote team, Self-managed teams, Team task management, Characteristics of successful teams, Leadership, Communication, Objectives, tricks and tips. Enjoy reading!

What is Team Management?

Team Management refers to the techniques, methods and activities needed to manage and coordinate a group of individuals to perform a particular task. Team management includes communication management, teamwork, goal setting, performance management and more. Team management also includes dealing with conflicts within the group.

In teams, the team leader plays a key role. It is his or her job to choose and use the right leadership style for the group in order to increase its productivity. An effective leader is essential for the success of teams in general.

Teams come in many shapes and sizes. These teams work independently or together. If all goes well, all these teams are aligned to pursue the same common goal. Team management is different from management teams. A management team is a type of team that deals with tasks such as managing, advising and training employees and teams or divisions.

Managing a remote team

For some time now, the office is no longer the only place where teams or individuals work together on common organisational goals. The trend started several years ago and has been reinforced by the coronavirus crisis.

According to Forbes, increased working from home comes with some challenges: lack of supervision, lack of access to information, social isolation and distractions. Tips cited for managing teams or distance are:

  • Scheduling a daily check-in call
  • Proper and plentiful communication
  • Using the opportunities that technology offers up
  • Devising rules of engagement
  • Managing expectations
  • Focusing on outcomes, not on activities
  • Defining these outcomes
  • Providing proper resources
  • Being flexible
  • Encouraging social interaction
  • Removing barriers

Self-managed teams

Self-managed teams are increasing in popularity. A self-managed team is a self-organised, (semi) autonomous group working towards a collective goal.

A manager determines the general direction of a project or task, after which the team itself determines, plans and carries out the daily activities. They do this under reduced supervision or no supervision at all. The manager then only has contact with the team for updates, problems or requests for additional resources.

A self-managed team (SMT) has the freedom to decide on everything within the limits.

Team task management

Task management includes the process of managing all tasks, including planning, testing, reporting, executing, etc. Task management helps employees and team members to achieve goals efficiently and to enable groups to work together to share knowledge.

Effective task management requires proper management of all the above aspects. All aspects of the various tasks to be carried out are assessed, including their complexity from high to low. The status, priority, dependency, repetition, resources and things like notifications are also important here.

Managing multiple tasks and people in teams is often supported by special software, such as project management software or workflow software.

Characteristics of successful teams

There are a number of characteristics or attributes of successful teams that can be deduced from an analysis of these.

Leadership in teams

One is cohesive leadership. Leadership is crucial for a team to become successful. Although we have seen that there are also self-managing teams, in these teams there are individuals who naturally take the lead.

Coherent leadership means that leaders and decision-makers work together as a unit and make decisions that are focused on the common end goal.

Communication in teams

Effective communication is also important in teams. In both self-directed groups and managed teams, it is important to have an effective communication system in place, with a chain of command from top to bottom and vice versa.

A reliable and effective communication system ensures that employees can make decisions without delay and with the greatest precision, accelerating progress to the finish line.

Objectives in teams

At the start of a project and when team members first start working together, they will each come with different views, ideas and visions.

A crucial part of making a team successful is to agree on objectives. It is important to develop a goal or several goals that the whole team wants to work towards. In this way, everyone will do their utmost to achieve the goal.

Roles and responsibilities in teams

Another obstacle to a successful team is a poor definition of roles and responsibilities. If it is unclear to employees what is expected of them, their ultimate contribution will be minimal. It is therefore important that the team leader outlines the various roles and responsibilities within the team so that there is no lack of clarity and the team can work together as an integral unit.

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Team management tips & tricks

The articles with the tag team management are about the different methods, techniques, supporting tools and other key information regarding managing effectively.

KWC model to support Change Management

March 8th, 2024

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Team Coaching explained including steps

December 6th, 2023

Team coaching: This article explains team coaching in a practical way. The article starts with the definition of this term, followed by an explanation of how teams work and why teams and collaboration are important to achieve success. You can…

Job Characteristics Model (Hackman and Oldham)

November 17th, 2023

Job Characteristics Model: this article provides a practical explanation of the Job Characteristics Model (JCM), developed by Richard Hackman and Greg Oldham. Next to what it is, this article also highlights the design, the indexing scores, the work-related…

Situational Leadership Model (Hersey and Blanchard)

October 26th, 2023

Situational Leadership Model: in this article the Situational Leadership Model (SLM) is explained. Founders Paul Hersey and Kenneth Blanchard have developed a model that links leadership styles and situations. This article explains the styles, effectiveness and interaction in a practical…

Lencioni Trust Pyramid explained

September 11th, 2023

Lencioni Trust Pyramid: this article explains the Lencioni Trust Pyramid in a practical way. After reading this article you will understand the basis of this powerful tool for team development, group dynamics and teambuilding. What is the pyramid of Lencioni…
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