Theory X and Theory Y (McGregor): Definition, Examples and Tips
Theory X and Theory Y: This article describes the Theory X and Theory Y of Douglas McGregor.
After reading it you will understand the background and the practical basics of these leadership styles and styles of management.
This article contains a general definition of the concept, examples and practical tips.
What is Theory X and Theory Y?
In 1960, Douglas McGregor developed a leadership theory (McGregor Theory X and Theory Y) about organization and management in which he represented two opposing perceptions about people in their working environment.
He referred to these two perceptions as Theory X and Theory Y. Douglas McGregor then arrived at the conclusion that the style of leadership depends on the manager’s perception of people.
In Theory X, Douglas McGregor summarizes the traditional view of management in a number of characteristic assumptions in which autocratic leadership style, close supervision and the hierarchical principle are the key elements.
Theory X starts from the assumption that people are naturally lazy, want to avoid work as much as possible, do not wish to take responsibility, have no ambition and prefer to be supervised. The authoritarian leadership style is therefore the most appropriate leadership style in the Theory X approach.
According to this theory, pure work motivation consists of financial incentives. People want to avoid work and they must be continually coerced and tightly controlled. Therefore, the system of rewards and punishments works best for them.
Furthermore, their tasks and how these should executed must be laid down in detail. According to this theory, people definitely do not wish to bear any responsibility for their work.
Unlike in Theory X, Douglas McGregor starts from the assumption in Theory Y that people have different needs.
Theory Y management assumes that people are inherently happy to work, they want to exert themselves in the decision making process and they are motivated to pursue objectives and reach a higher level.
McGregor’s theory is rooted in motivation theory. Self-actualization is considered the highest reward for employees and the motivation employees use to reach self-actualisation allows them to reach their full potential.
There is no need for the system that involves rewards and punishments. People are prepared to take responsibility for everything they do. People want to use their creativity and they like to take a creative problem solving approach.
Principle of Theory Y
The central principle of Theory Y is that of integration: individuals can achieve their own goals by also focusing their efforts on the objectives of the organization they work for.
They want to get the most out of their work through satisfaction, appreciation and motivation. They seek responsibility, unlike Theory X that avoids responsibility.
Theory Y invites renewal processes and motivation can be traced back to the style of leadership. Theory Y therefore assumes that control, rewards and punishments are not the only ways to stimulate people. People can focus on the objectives they pursue through self-direction and self-control.
Theory X and Theory Y : Capabilities
A democratic leadership style arises on the basis of Theory Y which allows the employees to have a greater say. Encouragement and rewards are used to motivate people rather than control and coercion. Employees are given an opportunity to develop themselves and put their capabilities to good use.
When an organization does not respond to this, employees will start looking for possibilities to deploy their skills outside their work. Initially, they will focus on hobbies, committee and voluntary work, but eventually this could result in a hunt for another job.
Critical note on the McGregor Theory
The Theory X and Theory Y are not based on a single truth. Theory X managers and Theory Y managers often see their perceptions of people confirmed. The democratic approach of Theory Y makes people feel comfortable as a result of which they commit themselves wholeheartedly to the organization.
Managers who build on the basic principles of Theory X, are often met with a vicious circle in which their suppositions become reality and in which cause and effect are reversed. Their employees are accustomed to coercion and control and will therefore not make any effort at all or bear responsibility.
A good manager will realize that leadership affects employee behaviour.
In addition to their preference for a certain leadership style and the work that has to be done, a manager will either opt for Theory X or Theory Y. Theory X will sooner be implemented in industrial organizations where activities revolve around a high degree of productivity.
In instances where the thinking process is important and the employee is expected to act on their own responsibility, managers prefer to opt for Theory Y. Motivation is created because of the individual employee’s involvement and participation.
Now It’s Your Turn
What do you think? Is the McGregor Theory X and Theory Y still applicable in today’s modern management? Do you recognize the practical explanation of do you have more suggestions? What are your success factors for the good leadership?
Share your experience and knowledge in the comments box below.
- Heil, G., Bennis, W., & Stephens, D. C. (2000). Douglas McGregor, revisited: managing the human side of the enterprise. Wiley.
- Lynch, R. G. (1978). The police manager: Professional leadership skills. Holbrook Press.
- McGregor, D. (1960). The human side of enterprise. New York.
- McGregor, D. (1960). Theory X and theory Y. Organization theory, 358-374.
- Carson, Charles (Spring 2018). A historical view of Douglas McGregor’s Theory Y. Management Decision. 43 (3): 450–460.
How to cite this article:
Mulder, P. (2015). Theory X and Theory Y. Retrieved [insert date] from Toolshero: https://www.toolshero.com/leadership/theory-x-and-theory-y
Published on: 07/04/2015 | Last update: 10/31/2022
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